• Introduction
• Quick definitions
  
• A. Data management, record-keeping & monitoring
  
• B. Evaluation

Introduction

This section is divided into 2 main parts:

• A. Data management, record-keeping & monitoring
• B. Evaluation

Within each part there is a core document providing an overview and lessons learned, followed by a selection of practical examples from different countries.

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Quick definitions

Data management: [in the context of this toolkit] refers to the collection, storage, processing, dissemination and efficient use of information in the context of monitoring and evaluation.

Record keeping: refers to the systematic recording of information in standardised formats. It is sometimes also understood to mean the storage of such information.

Monitoring: is the routine process of tracking inputs and outputs. It should provide information on whether an intervention is on track or on budget.[1]

Evaluation: is the systematic and objective assessment at one point in time of the impact of a piece of work against planned results.[2]

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A. Data management, record-keeping & monitoring

Download the core document:
Data management, record keeping & monitoring for diversion & alternatives - Overview and lessons learned

Examples of data management, record-keeping & monitoring:

• Global: UNICEF and UNODC 15 ‘Juvenile Justice Indicators’
• Papua New Guinea: Sample of baseline data and national trends in the use of detention and diversion in Papua New Guinea
• Tajikistan: 'Juvenile Justice Alternatives Project' - responsibilities for data collection
• Tajikistan: Supervising and monitoring bodies involved in the ‘Juvenile Justice Alternatives Project’ in Tajikistan’
• Tajikistan: Framework for monitoring an individual child’s progress from the ‘Juvenile Justice Alternatives Project’ in Tajikistan’
• Tajikistan: 'Juvenile Justice Alternatives Project' - compilation of case file form templates
  
  • A. Plan of action: steps to be taken for every child referred to the project
  • B. Consent forms
  • C. Case acceptance form
  • D. Case file opening form
  • E. Assessment form
  • F. Monthly individual programme
  • G. Monthly progress review
  • H. Weekly programme plan and record
  • K. Monthly report to the referring body
• Mongolia: Statistical indicators for children in conflict with the law: National Child Protection Database
• Mongolia, South Africa & Kyrgyzstan: Sample individual case files
• Malawi: Register for children undergoing diversion programmes
• South Africa: Statements by the child in conflict with the law and their parent/guardian (diversion)
• Afghanistan: Social Inquiry Report format
• Malawi & South Africa: NGO reports on a child completing a diversion programme

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B. Evaluation

Download the core document:
Evaluation of diversion & alternatives - Overview and lessons learned

Examples of evaluation:

• Global: Sample evaluation methodology plan for an annual review of diversion and alternatives
• Tajikistan: Sample overall evaluation framework for the ‘Juvenile Justice Alternatives Project’ in Tajikistan
  
• Tajikistan: 'Juvenile Justice Alternatives Project' - compilation of case file form templates
  • I. Case closing evaluation form
  • J. Parental evaluation form
  • L. Final report to the referring body
    
• Fiji: Sample Government / UNICEF Child Protection Programme ‘Results and Resources Framework’ showing diversion outputs, indicators, methodology and results for baseline research
  
• Mongolia: Child Protection Results and Resources Framework (relevant excerpts)
  
• Mongolia: Sample terms of reference for evaluation of a diversion project in Mongolia
  
• Mongolia: Sample methodology for evaluation of a diversion project in Mongolia (with aspects of data collection on broader functioning of the justice system for children in conflict with the law)
  
• Global: Review of 5 evaluation toolkits and 7 evaluations of child justice programmes around the world
  
• Global: General Guidelines for Individual and Institutional Interviews (methodology used in the UNICEF compilation of ‘good practices’ of juvenile justice systems in Latin America)

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Footnotes:
1. Guidance Document: Developing and Operationalizing a National Monitoring and Evaluation System for the Protection, Care and Support of Orphans and Vulnerable Children Living in a World with HIV and AIDS - Working Paper September 2009, UNICEF, p.9.
2. Child Protection Programme Strategy Toolkit, UNICEF East Asia and the Pacific, January 2009, p.39, drawing in turn on UNICEF’s Programme, Policy and Procedure Manual (2007), UNDP’s Handbook on Monitoring and Evaluating for Results (2002), and PowerPoint presentations prepared by Will Parks, Chief of Policy Analysis, Planning & Evaluation, UNICEF Pacific.

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